10-12 hours/week

Job Summary
We are seeking a dynamic and energetic Events Coordinator for a Christian congregation committed to building relationships with her neighbors. The Events Coordinator would work closely with volunteers in the congregation to plan, organize, advertise, and execute many community events and some congregational events. This role is vital in sending a weekly email to the congregation so everyone is informed about past and upcoming events, as well as special worship services, meetings, and prayer requests. The Events Coordinator also tracks participants and invites them to future events. Helping us generate new ideas for improving events is great, but it is more important that there is follow through on the ideas. Ideally, the Events Coordinator is a highly organized planner energized to tackle a to-do list while having friendly and personable relationships with volunteers inside the church and building new relationships outside the church.

About Christus Victor Lutheran Church
Christus Victor was planted in South Durham in 1966 to serve the Parkwood neighborhood and built the church building on the current site in 1970. Recently, we added a building addition, a community playground, and a community garden. We just applied for a grant for an outdoor chapel by the playground too so community members can relax in the shade and pray while they watch their children play.

God's Mission for us is "Fearlessly trusting God, we accept all others, ourselves, and our calling to give comfort."

We have built relationships with local schools, a local home for people with Traumatic Brain Injury, the local food bank, and are re-building a relationship with Durham Urban Ministries in downtown Durham. We hold about one event a month on our campus or in South Durham. Without an events coordinator, we find ourselves scrambling at the last minute and not doing the events well. With an events coordinator, we are not as rushed, more organized, less stressed, and the event is better and we can follow up with visitors more easily.

Essential Functions:

• Prepare & distribute weekly & quarterly newsletters; update website & Social Media platforms
• Support ministry teams and other CVLC leaders so congregational events are well organized
• Communicate events to the congregation and larger community at least 3 months in advance to outside media, newspapers, magazines, other congregations & community partners, etc.
• Update announcements in MS PowerPoint weekly, lead the announcements when here on Sundays
• Work with staff & volunteers to update outdoor electronic sign, indoor & outdoor bulletin boards, and maintain church calendar
• Assist ministry team leaders on meeting agendas

Other Responsibilities:

• Attend monthly staff meetings
• Attend and assist with special programs, including planning meetings, as needed
• Proofread all printed and electronic documents for spelling, grammatical, production, and format errors
• Learn new skills (e.g. software) as technology & this positions evolves

Core Competencies:

• Time Management: Is able and willing to focus time on tasks that contribute to organizational goals; uses time effectively and efficiently; values time and respects the time of others; concentrates his/her efforts on the most important priorities; helps CVLC plan community events well in advance (3 months) so there is time to communicate to both the community and the congregation.
• Mission Ownership: Demonstrates understanding and full support of the mission, vision, values and beliefs of the congregation; can demonstrate those values to others; consistently behaves in a manner congruent with the mission, vision, values and beliefs.
• Organizational Knowledge: Knowledgeable about how congregational communication, decision making and leadership works; knows how to get things done through formal and informal decision-making channels; can maneuver through charged political situations effectively and quietly; anticipates organizational barriers and plans his/her approach accordingly.
• Attention to Detail: Consistently attends to the many small pieces which must be assembled into an organized whole; follows up on missing or unresolved items/data/tasks; resolves unanswered questions needed to address a problem; keeps the larger picture in mind while tending to the smallest of details.
• Integrity and Trust: Is seen as trustworthy by others; practices direct, honest and transparent communication; keeps confidences; admits mistakes; doesn’t operate with hidden agendas; responds to situations with constancy and reliability.
• Interpersonal Skills: Establishes good working relationships with all others who are relevant to the completion of work; works well with people at all levels of the congregation; builds appropriate rapport; considers the impact of his/her actions on others; uses diplomacy and tact; is approachable; avoids communication triangles.
• Technical Expertise: Acquires and demonstrates the technical skills required to proficiently execute the essential functions of the job; understands which skills are lacking and seeks to develop those skills; continually works toward the mastery of technical proficiency. Including Verbal & Written Communication at meetings, one-on-one interactions, church publications (e.g. the weekly Blast and quarterly Venture), website, and Social Media.

Time:

•          Working 10-12 hours/week has limitations; you are not expected to do everything requested.

•          2 full weeks off per year (let your supervisor know 2 weeks in advance so the blast will still go out)

•          Most Holidays are available to be taken off, as long as the work is getting done.

•          To start, be at Sunday worship at least 1 Sunday/month for the first 6 months so you know the congregation and they know you