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The below position was filled in April 2024

Christus Victor Lutheran Church has an opening for an Office Administrator and Events Coordinator.  Ideally, we would have 1 person work 20-25 hours/week to fill this position.  We are open to hiring two people, each at 10-12 hours/week, one as an office Administrator and one as an Event Coordinator.

If you are interested in setting up an interview, send your resume and salary requirements to

IDEAL CANDIDATE: The ideal candidate has strengths in organizational skills, friendly customer service demeanor, typing and computer software / database proficiency, ability to prioritize and self-manage time, good communicator and coordinator of others (volunteers).  Any additional skills in marketing design, outreach, or graphic arts would be exceptional.  Availability Sunday mornings to help with communication, relationship building, and attend meetings/activities after worship would also be exceptional but certainly not necessary.

Office Administrator & Activities Coordinator

Job Description

  • Reports to:      The Pastor
  • Status:             Part Time, 25 hours per week
  • FLSA:               Non-Exempt (minimum wage & overtime laws apply)


Essential Functions:

  •          Prepare weekly paper & electronic bulletins for Sunday morning services & email reminders to Sunday morning volunteers
  •          Support ministry teams and other CVLC leaders so congregational events are well organized
  •          Communicate congregational events to the congregation and larger community at least 3 months in advance to outside media, newspapers, magazines, etc.  (May contribute to design of marketing materials.)
  •          Prepare & distribute weekly & monthly newsletters; update website, & Social Media platforms
  •          Answer the phone, check messages, and greet people who come into the office
  •          Track church statistics like attendance and membership status in our databases
  •          Collect & Sort mail
  •          Update church bulletin boards & outdoor electronic sign
  •          Maintain Office Files both paper and electronic
  •          Order Office Supplies, including copier maintenance


Other Responsibilities:

  •          Attend and assist with special programs, including planning meetings, as needed
  •          Help with food distribution or emergency requests, referrals
  •          Occasional Congregational Mailings
  •          Proofread all printed and electronic documents for spelling, grammatical, production, and format errors
  •          Learn new skills (e.g. software) as technology & this positions evolves

Core Competencies:
(We expect you to learn how to do these things well on the job, not necessarily before)

  •          Mission Ownership: Demonstrates understanding and full support of the mission, vision, values and beliefs of the congregation; can demonstrate those values to others; consistently behaves in a manner congruent with the mission, vision, values and beliefs.
  •          Organizational Knowledge: Knowledgeable about how congregational communication, decision making and leadership works; knows how to get things done through formal and informal decision-making channels; can maneuver through charged political situations effectively and quietly; anticipates organizational barriers and plans his/her approach accordingly.
  •          Attention to Detail: Consistently attends to the many small pieces which must be assembled into an organized whole; follows up on missing or unresolved items/data/tasks; resolves unanswered questions needed to address a problem; keeps the larger picture in mind while tending to the smallest of details.
  •          Aesthetic Awareness: Demonstrates a natural awareness about the effective organization of space for different purposes; possesses a natural orientation towards cleanliness and orderliness of space; appreciates the value of and need for sacred space and knows how to physically tend to it.
  •          Integrity and Trust: Is seen as trustworthy by others; practices direct, honest and transparent communication; keeps confidences; admits mistakes; doesn’t operate with hidden agendas; responds to situations with constancy and reliability.
  •          Interpersonal Skills: Establishes good working relationships with all others who are relevant to the completion of work; works well with people at all levels of the congregation; builds appropriate rapport; considers the impact of his/her actions on others; uses diplomacy and tact; is approachable; avoids communication triangles.
  •          Technical Expertise: Acquires and demonstrates the technical skills required to proficiently execute the essential functions of the job; understands which skills are lacking and seeks to develop those skills; continually works toward the mastery of technical proficiency.  Including Verbal & Written Communication at meetings, one-on-one interactions, church publications (e.g. the Blast and Venture), website, and Social Media.


2024 Goals:  learn, learn, learn …

  • 1.      Learn from the previous Church Administrator’s notes: InDesign, Breeze, Google Groups and other apps and online subscriptions so that you can produce the weekly bulletin, weekly Blast and Venture, church directory, and distribute cleanly
  • 2.      Learn the organizational structure (who does what, how do things get done), begin learning names and personalities of leaders
  • 3.      Learn Lutheran Liturgy (this will really help you know what you are doing when you are putting the bulletin together each week)